Parts & Inventory Overview

Gearbox features a Parts & Inventory system to manage parts ordering, stock control and use. This article provides  a walkthrough of adding a part into the system, purchasing a part and using a part from stock.

Gearbox - Parts & Inventory - Step 1

First add a new Part to Gearbox making sure that we Tick the Stocktake check box:

Gearbox - Parts & Inventory - Step 2

Then create a Purchase Order to bring some parts into stock. (in this case 10 x)

Gearbox - Parts & Inventory - Step 3

The Parts screen now shows that we have 10 on order, but still 0 in Stock as we have not marked them as received on the Purchase Order. (Note In Stock is RED as the stock level is 0 )

Gearbox - Parts & Inventory - Step 4

Once we identify on the Purchase Order that the Parts have been received…

Gearbox - Parts & Inventory - Step 5

The Parts screen now shows that we have received a quantity of 10 and the stock level is green as we are above the reorder level of 2

Gearbox - Parts & Inventory - Step 6

Now that we have the filter in stock, we will use it on a Service:

Gearbox - Parts & Inventory - Step 7

While a Service, Repair or Tyre remains open, the Part is considered “Allocated” and the Stock level is reduced:

Gearbox - Parts & Inventory - Step 8

Once the Service is closed, the “Allocated” Part becomes “Used”.Gearbox - Parts & Inventory - Step 9

Adjustments can also be made to the number of items during StockTakes or as required.