Reports in Gearbox are available in PDF and XLSX format. Use Gearbox’s XLSX reports to for additional columns and the ability to filter results within Microsoft Excel. Each section of Gearbox has a Reports button located at the right-hand side of the menu to access all related reports:
Capturing all Data
Throughout Gearbox, assets and their associated records exist with multiple states. An asset or vehicle may be current (active) or sold. Services may be open or closed and Repairs may be Open, Deferred, Monitored, Closed or Cancelled. Below are examples of exporting Vehicles and Services, followed by a summarised table identifying which reports are required in each section of Gearbox to capture all records.
Example: Exporting All Vehicles
To capture all vehicles data from your system requires running 2 reports: The Current asset register and the Sold asset register:
Example: Exporting All Services
To capture all Services, the Open and Closed Services reports are required:
Summary of required reports to capture all Vehicle & Maintenance data
| Section | Required Report | Date Filter Required |
| Vehicles |
Current Asset Register Sold Asset Register |
– Yes |
| Services |
Open Services Register Closed Services Register |
– Yes |
| Repairs | Open Repair Register
Deferred Repair Register Monitored Repair Register Cancelled Repair Register Closed Repair Register |
– – – – Yes |
| Tyres |
Open Tyre Register Deferred Tyre Register Monitored Tyre Register Cancelled Tyre Register Closed Tyre Register |
– – – – Yes |
| Fuel | Fuel Register | Yes |
| Prestarts | Prestart Register | Yes |
| Odometer | Not available | – |
| Reminders |
Vehicle Reminders* (open only) (located in Vehicles) |
– |
| Other | Other Register |
Yes
|
Summary of required reports to capture all Employee Data
| Section | Required Report | Date Filter Required |
| Employees |
Current Employee Register Terminated Employee Register |
– Yes |
| Diary Pages | All Diary Pages | Yes |
| Medicals |
Open Medicals Register Closed Medicals Register |
– Yes |
| Training |
Open Training Register Closed Training Register |
– Yes |
| Equipment Issue | All Equipment Issue Register | Yes |
| Accidents/Events | All Accidents/Event Register | Yes |
| Fit For Duty | Fit For Duty Register | Yes |
| Employee Reminders |
Open Employee Reminder Register (open only) |
–
|
Summary of required reports to capture all Compliance Data
| Section | Required Report | Date Filter Required |
| Books | Current Book Register | – |
| Load Sheets | All Load Sheet Register | Yes |
| Inspection |
Open Inspections Register Closed Inspections Register |
– Yes |
| Mass Verifications | All Mass Verification Register | Yes |
| Contractors |
Active Contractor Register* (active only) |
– |
| Permits |
Open Permit Register Closed Permit Register |
– Yes |
| Risk Assessments | All Risk Assessments | – |
| Non Conformances |
Open Non Conformances Register Closed Non Conformances Register |
– Yes |
| Reviews |
Open Review Register (open only) |
– |
| Contractor Reminders | All Contractor Reminders |
Yes |
Summary of required reports to capture all Repairer data
| Section | Required Report | Date Filter Required |
| Repairers | All Repairers |
– |
Summary of required reports to capture all Parts data
| Section | Required Report | Date Filter Required |
| Parts | Parts Register | – |
| Purchase Orders | All Purchase Orders | Yes |
| Stock Adjustments | Not Available | – |
| Parts Used | Used Parts Register – Date Closed |
Yes |
Summary of required reports to capture all Mechanic / Labour data
| Section | Required Report | Date Filter Required |
| Mechanics labour | Labour Report |
Yes |
