Vehicle Service Parts

Purpose The purpose of Service Parts is to pre-allocate parts for each service interval for different vehicles. For example, When PM01 has an A Service an oil filter with automatically be added to the A Service Parts table. When PM01 has a B Service, it will have an oil filter […]

How to delete an asset from Gearbox

Purpose To provide guidance to Gearbox users on the process of deleting an asset from their system. An asset can only be marked as Sold by a Gearbox user with Manager or Admin permissions for the Maintenance module. Within an asset’s page navigate to the Financials tab Tick the Sold (1) […]

Xero integration with 2-Factor Authentication

Purpose To allow Gearbox users to export Purchase Orders created in Gearbox into their Xero system for further processing. How to integrate Gearbox with Xero You must be an Administrator within Gearbox and have a Xero account created before proceeding. Click on the User icon (1), then click on Settings […]

Alternate Part Numbers

Purpose Gearbox allows for Parts entered in the system to have an Alternate Part Number. This is commonly used when Suppliers have more than one part number for the same item. How to enable Alternate Part Numbers setting Click on the User icon Click on Settings Click on System Parameters […]

Mechanic Labour Report

Purpose The purpose of this report is to provide analytics around the number of hours Mechanic log against work orders and the total cost of the job. Labour Report You must have access to the Users area of Gearbox to run the report. To access the report follow the instructions […]

Fuel Economy by Month report

Purpose The purpose of this report is to display the average fuel economy by month, using the “End Date” of the date period you select. This knowledge base article has been written to clarify the intricacies of the report. Report Logic In order for Gearbox to determine the average fuel […]

Road User Charge (RUC)

What is Road User Charges (RUC)? Anyone using New Zealand’s roads contributes towards their upkeep. Most road users pay levies in the prices of their fuel. Others, such as drivers of light diesel vehicles, and diesel-powered heavy vehicles like trucks, pay through road user charges (RUC). The revenue collected from […]

Nextgen Integration

Purpose The purpose of this knowledge base article is to guide you on how to activate and configure the Nextgen integration for your Gearbox system. Pre-Requisites In order for the Nexgen integration to function business emails must be enabled on your Gearbox system. If you do not have business emails […]

My Settings

Purpose The purpose of this article is to identify and expand on the My Settings area of Gearbox which allows you to change settings based on your Gearbox user such as: Password Name Email notifications Enable/disable dashboard  widgets Auto expand More Information areas Profile Settings First name – enter your […]